Privacy & Cookies Policy

1. Data Controller

The controller of your personal data is:

PORTALMODE

Email: office@portalmode.com

Tax ID (NIP): 8971963142

REGON: 543362837

For any questions regarding this policy or your data, contact us via email.

2. What data we collect

We only collect data necessary to respond to inquiries and provide services:

• name or company name

• email address

• phone number (optional)

• message content sent via contact form

• basic website usage data (analytics & cookies)

We do not collect sensitive data.

3. How we use your data

Your data is used only for:

• responding to inquiries

• preparing offers and quotes

• providing our services

• improving website performance and UX

• ensuring website security

We never sell or share your data for marketing purposes.

4. Legal basis for processing

We process your data based on:

• your consent (contact)

• our legitimate interest (communication & website development)

• legal obligations

Detailed purposes (GDPR)

• Handling inquiries — Art. 6(1)(b) GDPR

• Contract performance — Art. 6(1)(b) GDPR

• Analytics & statistics — Art. 6(1)(f) GDPR

• Direct marketing — Art. 6(1)(f) GDPR

5. Cookies & tracking technologies

We use cookies to ensure proper website functionality.

Types of cookies

Essential cookies – website functionality & security.

Analytics cookies (Google Analytics)

Traffic measurement and statistics (anonymized data).

Marketing cookies (Meta Pixel / LinkedIn Insight Tag)

Personalized advertising.

External scripts

Google Fonts, Vimeo, YouTube may collect basic technical data.

Cookie management

You can block or delete cookies in your browser settings.

6. Data retention

We store data only as long as necessary:

• contact form data — until communication ends or max 2 years

• contract data — duration of cooperation + limitation period (usually 6 years)

• cookies — from minutes up to 2 years

Simplified summary

• inquiries — up to 12 months

• client/project data — according to accounting & services

• analytics — according to provider policies

You may request deletion at any time.

7. Who has access to your data

Trusted service providers may process data:

• hosting providers

• email service providers

• analytics tools (e.g., Google Analytics)

All partners comply with GDPR.

8. Data security & transfers

• SSL encryption is used

• data is never sold

• shared only when necessary to deliver services

9. Your GDPR rights

You have the right to:

• access your data

• rectify data

• erase data (“right to be forgotten”)

• restrict processing

• object to marketing

• data portability

• lodge a complaint with a supervisory authority

Contact: office@portalmode.com

10. Policy updates

This policy may be updated. The current version will always be available on the website.

11. Contact

Privacy questions:

office@portalmode.com